Code Youngstown Event Checklist

A checklist of what to do before and after a Code Youngstown event to make sure it goes smoothly

Before

Event Logistics

• Venue
• Speaker
• Refreshments
• Wifi password somewhere public
• Access to power for laptops
• Post directional signage

Marketing - places for physical signage

• YSU's Meshel hall

Marketing - Create event listings

• Make an event on Code Youngstown's Meetup page + announce
• Make an event on Code Youngstown's Facebook page + invite people from previous events (note: invites come from individuals, not pages)
• Make an event on Code Youngstown's LinkedIn page + invite contacts (note: invites come from individuals, not pages)

Marketing - Outreach

• Ask CSIS department to email all students about the event (currently we email Connie, but soon Dr. Abdu will probably be the best contact)

Marketing upkeep - upon announcement, two weeks before, week of, day before, day of

• Email to Code Youngstown's Mailchimp email list (derived from Slack membership, usually we update our member list once every couple of months) (usually only done when announcing and day before)
• Post on Code Youngstown's Twitter a link to the Code Youngstown Meetup event
• Comment on the Meetup event (will send a notification to everyone)
• Post on the Facebook event (will send a notification to everyone)
• Share the Facebook event on Code Youngstown's Facebook page
• Share the LinkedIn event on Code Youngstown's LinkedIn page
• Post a link to the Meetup event on the Code Youngstown Slack
• Post a link to the Meetup on the YSU Computer Club's Slack

During

• Pass out Code Youngstown Slack/Meetup promo fliers
• Pass out next event fliers
• Pass out Code Youngstown stickers
• (If social) Pass out name tags

After

• Send out post-event survey via Slack, Facebook event page, and Meetup event page
• If posted fliers in Meshel Hall, take them down