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<title>Welcome Wagon - Write the Docs North America 2016</title>
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<li><a href="../../../">Conferences</a></li>
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May 22 - 24, 2016 in Portland, Oregon
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<div class="col-md-8 col-md-offset-2 col-sm-10 col-sm-offset-1 col-content">
<div class="section" id="welcome-wagon">
<h1>Welcome Wagon<a class="headerlink" href="#welcome-wagon" title="Permalink to this headline">¶</a></h1>
<p>Hello!</p>
<p>We’re your Welcome Wagon, and we’re glad you’re coming to the
2016 Write the Docs conference! Feel free to tweet us
<a class="reference external" href="https://twitter.com/canncrochet">@canncrochet</a> and
<a class="reference external" href="https://twitter.com/runleonarun">@runleonarun</a> and look for Christy
and Leona at the conference to say hello! In the meantime, you can email
<a class="reference external" href="mailto:canncrochet%40gmail.com">Christy</a> or
<a class="reference external" href="mailto:leona.campbell%40jivesoftware.com">Leona</a> if we can help make
your first time at the conference easier.
Come <a class="reference internal" href="#say-hello-na2016"><span class="std std-ref">say hello</span></a> to us at the conference.</p>
<p>We’ve gathered important stuff here that will help you navigate the
conference like a pro, make you feel more at home, and help you to
manage the constant flow of information. The Welcome Wagon events warm
up new attendees and connect them with people, both veterans and other
first-timers. Strategies and pro tips provide ways you can make the most
of the conference. The FAQs strive to answer questions before you even
have them.</p>
<div class="section" id="welcome-wagon-events">
<h2>Welcome Wagon events<a class="headerlink" href="#welcome-wagon-events" title="Permalink to this headline">¶</a></h2>
<ul class="simple">
<li>Our Welcome Wagon events are still being planned for this year.</li>
</ul>
</div>
<div class="section" id="pro-tips">
<h2>Pro Tips<a class="headerlink" href="#pro-tips" title="Permalink to this headline">¶</a></h2>
<ul class="simple">
<li>You don’t need to go to every talk. Look through the schedule of
events before you arrive or while you are eating or taking a break.
Figure out which talks you want to see the most. Spread out your time
between talks, unconference sessions, networking, and breaks.</li>
<li>Speaking of breaks–conferences are exhilarating, but can also be
exhausting. Give your brain a break! Grab a quiet spot in Lola’s Room
or take a quick walk. Play a board game on your lunch break. Come
back invigorated.</li>
<li>Starting Monday morning, check the unconference schedule in Lola’s
Room to see if there are any sessions you are interested in
attending. New sessions are added all the time, so check back
periodically.</li>
<li>Eat! You can use the energy.</li>
<li>Are you looking for a job or is there an opening at your company?
Check out the job board in Lola’s Room.</li>
</ul>
</div>
<div class="section" id="faqs">
<h2>FAQs<a class="headerlink" href="#faqs" title="Permalink to this headline">¶</a></h2>
<div class="contents local topic" id="contents">
<ul class="simple">
<li><a class="reference internal" href="#where-is-everything" id="id3"><strong>Where is everything?</strong></a></li>
<li><a class="reference internal" href="#how-should-i-get-around" id="id4"><strong>How should I get around?</strong></a></li>
<li><a class="reference internal" href="#how-should-i-dress" id="id5"><strong>How should I dress?</strong></a></li>
<li><a class="reference internal" href="#what-will-i-eat" id="id6"><strong>What will I eat?</strong></a></li>
<li><a class="reference internal" href="#where-should-i-sit" id="id7"><strong>Where should I sit?</strong></a></li>
<li><a class="reference internal" href="#what-should-i-do-during-the-talks" id="id8"><strong>What should I do during the talks?</strong></a></li>
<li><a class="reference internal" href="#how-do-i-take-part-in-the-unconference" id="id9"><strong>How do I take part in the unconference?</strong></a></li>
<li><a class="reference internal" href="#what-are-lightning-talks-and-should-i-give-one" id="id10"><strong>What are lightning talks, and should I give one?</strong></a></li>
<li><a class="reference internal" href="#how-do-i-make-the-most-out-of-this-conference" id="id11"><strong>How do I make the most out of this conference?</strong></a></li>
<li><a class="reference internal" href="#sample-strategy-for-my-first-write-the-docs-conference" id="id12"><strong>Sample strategy for my first Write the Docs conference</strong></a></li>
<li><a class="reference internal" href="#sample-strategy-for-a-second-or-higher-write-the-docs-conference" id="id13"><strong>Sample strategy for a second or higher Write the Docs conference</strong></a></li>
</ul>
</div>
<div class="section" id="where-is-everything">
<h3><a class="toc-backref" href="#id3"><strong>Where is everything?</strong></a><a class="headerlink" href="#where-is-everything" title="Permalink to this headline">¶</a></h3>
<p>The conference main stage is in the Crystal Ballroom on the third floor
at 1332 West Burnside Street.</p>
<p>The unconference takes place directly below the Crystal Ballroom, in
Lola’s Room.</p>
<p>Most of the other events take place within a few blocks of the Crystal
Ballroom:</p>
<ul class="simple">
<li>Writing Day documentation sprints happen at the CENTRL office at 1335
NW Everett Street, which is 4 blocks from the conference venue.</li>
<li>Write the Docs party is at the Jack Knife, 614 SW 11th Ave.</li>
</ul>
<p>If you are joining in the hike on Saturday, you’ll meet the other hikers
at the Macleay Park Entrance at 2960 NW Upshur Street. You can take
public transportation or a taxi there.</p>
</div>
<div class="section" id="how-should-i-get-around">
<h3><a class="toc-backref" href="#id4"><strong>How should I get around?</strong></a><a class="headerlink" href="#how-should-i-get-around" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>Portland is a very walk-able town. Most of the events and <a class="reference external" href="https://www.writethedocs.org/conf/na/2016/visiting/">the
suggested
hotels</a> are
within walking distance of the conference venue, the Crystal
Ballroom.</li>
<li>There are good public transportation options and taxi services. Check
out the <a class="reference external" href="https://www.writethedocs.org/conf/na/2016/visiting/">Visiting Portland section of the Write the Docs
website</a> for
more info.</li>
</ul>
</div>
<div class="section" id="how-should-i-dress">
<h3><a class="toc-backref" href="#id5"><strong>How should I dress?</strong></a><a class="headerlink" href="#how-should-i-dress" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>Portland is a casual-dress town and so is the Write the Docs
conference. You’ll be meeting business colleagues at this conference,
though, so neat and comfortable are good dress guidelines.</li>
<li>If you are going on the <a class="reference external" href="https://www.writethedocs.org/conf/na/2016/hike/">Write the Docs hike on
Saturday</a>, be sure
to bring appropriate hiking clothes and shoes. This time of year, the
Pacific Northwest tends to be muddy or raining with occasional swaths
of blue skies. Layering is usually the way to go.</li>
</ul>
</div>
<div class="section" id="what-will-i-eat">
<h3><a class="toc-backref" href="#id6"><strong>What will I eat?</strong></a><a class="headerlink" href="#what-will-i-eat" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>Drinks and food are provided for you on conference days, so you can
focus on the talks and meeting people and don’t have to worry about
where to get your morning coffee.</li>
<li>Coffee, tea, and water are always available in the Crystal Ballroom.
Bring a water bottle to make it easier for you to stay hydrated.</li>
<li>Food is provided on Monday and Tuesday in the Crystal Ballroom. There
is a light breakfast, a solid lunch, and snacks on each conference
day.</li>
<li>On Saturday, Sunday, and in the evening on Monday and Tuesday,
<a class="reference external" href="https://www.writethedocs.org/conf/na/2016/visiting/">explore Portland’s amazing food
scene</a>. Invite
someone you just met to join you! If you are invited to dinner, say
yes! Making connections over dinner is a great way to get to know
more people.</li>
<li>If you need grocery items, there is a Whole Foods just down the
street from the conference venue at 1210 NW Couch St, Portland, OR 97209.</li>
</ul>
</div>
<div class="section" id="where-should-i-sit">
<h3><a class="toc-backref" href="#id7"><strong>Where should I sit?</strong></a><a class="headerlink" href="#where-should-i-sit" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>The Crystal Ballroom will have round tables next to the main stage
and rows of seats behind them.</li>
<li>There are no reserved seats; feel free to sit anywhere.</li>
<li>If you can, show up early to the conference each morning to grab a
seat at one of the round tables. Introducing yourself to your
neighbors is one of the easiest way to meet people.</li>
</ul>
</div>
<div class="section" id="what-should-i-do-during-the-talks">
<h3><a class="toc-backref" href="#id8"><strong>What should I do during the talks?</strong></a><a class="headerlink" href="#what-should-i-do-during-the-talks" title="Permalink to this headline">¶</a></h3>
<p><a class="reference external" href="https://www.writethedocs.org/conf/na/2016/speakers/">Conference talks in the Crystal
Ballroom</a></p>
<ul class="simple">
<li>The time between talks is for meeting your colleagues or taking a
break. During the talks, listen and take in as much as you can.</li>
<li>There is a lot of great information at this conference, but don’t
worry if you miss something! All talks are videotaped, so you can
review them later.</li>
<li>If you have a question during a talk, make a note of it and use it as
a conversation starter with the speaker.</li>
<li>After a talk, feel free to tweet about it with the hashtag
#writethedocs. Try not to “watch” the conference through Twitter and
other social media, though. You are attending the conference, so live
in it as much as you can!</li>
</ul>
<p><strong>Unconference in Lola’s Room</strong></p>
<ul class="simple">
<li>Check the schedule posted in Lola’s Room for the table number of the
unconference talk you are interested in. Head to that table and have
a seat.</li>
<li>The session leader will begin when the group has gathered.</li>
<li>Feel free to just listen or add your voice to the discussion.
Unconference talks are designed to get everyone involved.</li>
</ul>
</div>
<div class="section" id="how-do-i-take-part-in-the-unconference">
<h3><a class="toc-backref" href="#id9"><strong>How do I take part in the unconference?</strong></a><a class="headerlink" href="#how-do-i-take-part-in-the-unconference" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>The unconference is a set of informal sessions that take place below
the Crystal Ballroom in Lola’s Room on Monday and Tuesday afternoons.
<a class="reference external" href="https://www.writethedocs.org/conf/na/2016/unconference/">Unconference talks focus on exchanges of ideas between
participants.</a></li>
<li>You can attend unconference sessions, or, if you have an idea for a
session, you can lead one.</li>
<li>To lead an unconference session, post a summary of your topic on a
post-it note in an empty spot on the unconference schedule. Make your
way down to Lola’s Room a few minutes early to introduce yourself to
anyone who is attending your session. Once the group has gathered,
introduce your topic and get the discussion going.</li>
</ul>
</div>
<div class="section" id="what-are-lightning-talks-and-should-i-give-one">
<h3><a class="toc-backref" href="#id10"><strong>What are lightning talks, and should I give one?</strong></a><a class="headerlink" href="#what-are-lightning-talks-and-should-i-give-one" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>A lightning talk is a five-minute talk where you quickly share a
concept or bit of info you find interesting.</li>
<li>Lightning talks are a great way to practice public speaking, get
people excited about your unconference session, and test interest in
a conference proposal idea.</li>
<li>Do you have an idea, want to talk about a new tool you are learning,
or review a process? Then, yes! Sign up for a lightning talk. There
will be a sign-up sheet at registration.</li>
<li>If you are interested in giving a lightning talk, be prepared! There
is a great guide
<a class="reference external" href="https://www.writethedocs.org/conf/na/2016/lightning-talks/?highlight=re">here</a>.</li>
</ul>
</div>
<div class="section" id="how-do-i-make-the-most-out-of-this-conference">
<h3><a class="toc-backref" href="#id11"><strong>How do I make the most out of this conference?</strong></a><a class="headerlink" href="#how-do-i-make-the-most-out-of-this-conference" title="Permalink to this headline">¶</a></h3>
<p>Attend the Welcome Wagon events. Make connections with other first-time
attendees and get advice from seasoned pros.</p>
<p>The most important part of this conference (and any conference) is the
people you meet. Set a goal for yourself to meet a few, new people. Here
are some tips:</p>
<ul class="simple">
<li>Find out who is attending the conference before you get there. Join
the <a class="reference external" href="https://writethedocs.slack.com/">Write the Docs Slack</a>, follow
the <a class="reference external" href="https://twitter.com/writethedocs">Write the Docs on Twitter</a>,
and review the <a class="reference external" href="http://www.writethedocs.org/conf/na/2016/speakers/">list of
speakers</a>.</li>
<li>Figure out which companies will be represented at the conference. If
you see a job post you’re interested in, you might want to ask them a
few questions. This might be a great time to better understand what
it’s like to work at certain companies.</li>
<li>Make a list of a few people you would like to meet, and write down
some questions for them. If you can find contact information, email
them before the conference and let them know you are looking forward
to chatting.</li>
<li>Most importantly, remember that you don’t have to meet everyone. In
fact, you shouldn’t. You should plan to make a few, meaningful
connections. That is what the Write the Docs conference is about, so
go for it! Introduce yourself.</li>
</ul>
</div>
<div class="section" id="sample-strategy-for-my-first-write-the-docs-conference">
<h3><a class="toc-backref" href="#id12"><strong>Sample strategy for my first Write the Docs conference</strong></a><a class="headerlink" href="#sample-strategy-for-my-first-write-the-docs-conference" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>Join the <a class="reference external" href="http://slack.writethedocs.org/">Write the Docs Slack</a>,
and participate in the Welcome Wagon chat room to start making
conference connections.</li>
<li>Make a list of two people who are attending with some notes about
them and questions for them. Either reach out by email before the
conference to set up a meeting onsite or find them at the conference.</li>
<li>Attend the Welcome Wagon events.</li>
<li>Join in the Saturday hike.</li>
<li>Attend the Sunday writing day and volunteer to help on one of the projects being worked on.</li>
<li>Check out the talk schedule in advance and make note of the talks you
don’t want to miss.</li>
<li>In the morning, or when you need a break during the day, head down to
Lola’s Room to check out the unconference schedule. Make note of any
unconference talks you want to attend.</li>
<li>Check out the lightning talks, and get excited about presenting one
at next year’s conference.</li>
</ul>
</div>
<div class="section" id="sample-strategy-for-a-second-or-higher-write-the-docs-conference">
<h3><a class="toc-backref" href="#id13"><strong>Sample strategy for a second or higher Write the Docs conference</strong></a><a class="headerlink" href="#sample-strategy-for-a-second-or-higher-write-the-docs-conference" title="Permalink to this headline">¶</a></h3>
<ul class="simple">
<li>Attend the Welcome Wagon events and share your conference knowledge.
You might learn something new yourself!</li>
<li>Reach out to some first-time attendees and tell them about your first
conference.</li>
<li>Attend the Sunday writing day with your own project. Ask for help!</li>
<li>Check out the talk schedule in advance and make note of the talks you
don’t want to miss.</li>
<li>In the morning, or when you need a break during the day, head down to
Lola’s Room to check out the unconference schedule. Make note of any
unconference talks you want to attend.</li>
<li>Sign up for a lightning talk or lead an unconference session.</li>
</ul>
</div>
</div>
<div class="section" id="say-hello">
<span id="say-hello-na2016"></span><h2>Say hello<a class="headerlink" href="#say-hello" title="Permalink to this headline">¶</a></h2>
<p>We’d love to say hi when you’re at the conference.
Come find us and ask any questions,
or just chat about the conference!</p>
<div class="crew-images docutils container">
<div class="figure" id="id1">
<a class="reference internal image-reference" href="../../../../_images/leona.jpg"><img alt="../../../../_images/leona.jpg" src="../../../../_images/leona.jpg" style="height: 250px;" /></a>
<p class="caption"><span class="caption-text">Leona</span></p>
</div>
<div class="figure" id="id2">
<a class="reference internal image-reference" href="../../../../_images/christy.jpg"><img alt="../../../../_images/christy.jpg" src="../../../../_images/christy.jpg" style="height: 250px;" /></a>
<p class="caption"><span class="caption-text">Christy</span></p>
</div>
</div>
</div>
<div class="section" id="thanks">
<h2>Thanks<a class="headerlink" href="#thanks" title="Permalink to this headline">¶</a></h2>
<p>This document was inspired by other conferences doing great work in this area.
In particular,
these two documents were heavily used as a reference:</p>
<ul class="simple">
<li><a class="reference external" href="http://doubleyouraudience.com/microconf-guide/">http://doubleyouraudience.com/microconf-guide/</a></li>
<li><a class="reference external" href="http://www.pydanny.com/beginners-guide-pycon-2014.html">http://www.pydanny.com/beginners-guide-pycon-2014.html</a></li>
</ul>
</div>
</div>
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