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<!DOCTYPE html>
<html lang="en" dir="ltr">
<head>
<meta charset="utf-8">
<meta name="viewport" content="width=device-width, initial-scale=1.0">
<title>How to Organize a Technical Report Transition (2023 Process)</title>
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<link rel="stylesheet" type="text/css" href="https://www.w3.org/Guide/assets/main.css" crossorigin="anonymous" />
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</head>
<body>
<div id="header">
<span class="logo"><a href="https://www.w3.org/"><img src="https://www.w3.org/Icons/WWW/w3c_home_nb" alt="W3C"
height="48" width="72" /></a></span>
<div class="breadcrumb">
<a href="https://www.w3.org/Member/">Member</a> → <a href="https://www.w3.org/Guide/">The Art of
Consensus</a> →
<h1>Organize a Technical Report Transition (2023 Process)</h1>
</div>
<p class="baseline">This <strong>Guidebook</strong> is the collected
wisdom of the W3C Group Chairs and other collaborators.</p>
</div>
<!--
<div class="toc">
<h4>Also On This Page →</h4>
<ul>
<li style="display: none"><a href="#sotd">Status</a> •</li>
<li><a href="#steps">Steps</a> •</li>
<li data-profile="FPWD|CR|FPIG-NOTE|FPWG-NOTE|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND" data-cr="new|snapshot" data-notehistory="notchartered|first"><a href="#transreq">Transition Request</a> •</li>
<li data-profile="CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND" data-rec="new" data-cr="new|snapshot"><a href="#team-mtg">Meeting</a> •</li>
<li data-profile="WD|FPWD|CR|PR|REC|OBSL|RSCND|WG-NOTE|IG-NOTE|FPWG-NOTE|FPIG-NOTE" data-echidna="false"><a href="#pubreq">Publication Request</a> •</li>
<li data-profile="WD|FPWD|CR|PR|REC|OBSL|RSCND|WG-NOTE|IG-NOTE|FPWG-NOTE|FPIG-NOTE" data-echidna="false"><a href="#pubreq">Scheduling</a> •</li>
<li data-profile="WD|FPWD|CR|PR|REC|OBSL|RSCND|WG-NOTE|IG-NOTE|FPWG-NOTE|FPIG-NOTE"><a href="#publication">Publication</a> •</li>
<li data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot" data-notehistory="first|none"><a href="#trans-annc">Announcement</a></li>
</ul>
</div>
-->
<div class="toolbox box" style="margin-bottom: 1em">
<h4>Publication Policies</h4>
<ul>
<li><a href="https://www.w3.org/pubrules/">Technical Report Publication Policy</a></li>
<li><a href="https://www.w3.org/pubrules/doc">About pubrules</a></li>
<li><a href="https://www.w3.org/2005/05/tr-versions">Version Management in W3C Technical Reports</a></li>
<li><a href="https://www.w3.org/2005/07/13-pubrules-disclosure">Guidelines for linking to
disclosure pages</a></li>
<li><a href="https://www.w3.org/2005/07/13-nsuri">URIs for W3C Namespaces</a></li>
<li><a href="https://www.w3.org/2002/06/registering-mediatype2014">How to Register a Media Type for a W3C
Specification</a></li>
<li><a href="https://www.w3.org/2005/04/xpointer-policy">XPointer Scheme Name Registry Policy</a></li>
</ul>
<h4>Resources</h4>
<ul>
<li>Organize Recommendation Track Transition</li>
<li><a href="details">Details of Rec Track transitions</a></li>
<li><a href="/Consortium/Process/#Reports">Recommendation
Track Process</a></li>
<li><a href="/Guide/editor/">W3C Editors' Home Page</a></li>
<li><a href="/Guide/manual-of-style/">Manual of Style</a></li>
<li><a href="/Guide/editor/editors-draft">Style Guidelines for Group-Internal Drafts</a></li>
</ul>
<h4>Tools</h4>
<ul>
<li><a href="https://w3c.github.io/spec-releases/milestones/">Milestones planning</a></li>
<li><a href="https://validator.w3.org/checklink">Link checker</a></li>
<li><a href="https://validator.w3.org/">HTML Validator</a></li>
<li><a href="https://jigsaw.w3.org/css-validator/">CSS Validator</a></li>
</ul>
</div>
<form>
<p>
Select your steps <label><a href="/Consortium/Process/#maturity-stages">transition steps</a> to</label>:
<select id="profile" name="profile">
<!-- @@ Mozilla Firefox doesn't understand the label attribute ?!? so keeping the option element text content :( -->
<optgroup label="Recommendations">
<option value="FPWD" label="First Public Working Draft" data-status="Working Draft">First Public Working Draft
</option>
<option selected="selected" value="WD" label="Working Draft">Working Draft</option>
<option value="CR" label="Candidate Recommendation">Candidate Recommendation</option>
<option value="PR" label="Proposed Recommendation">Proposed Recommendation</option>
<option value="REC" label="Recommendation">Recommendation</option>
<option value="PR-RSCND" label="Proposed Rescinded Recommendation">Proposed Rescinded Recommendation</option>
<option value="PR-OBSL" label="Proposed Obsolete or Superseded Recommendation">Proposed Obsolete or Superseded
Recommendation</option>
<option value="RSCND" label="Rescinded Recommendation">Rescinded Recommendation</option>
<option value="OBSL" label="Obsolete or Superseded Recommendation">Obsolete or Superseded Recommendation
</option>
<option value="DISC" label="Discontinued Draft">Discontinued Draft</option>
</optgroup>
<optgroup label="Notes">
<option value="FPIG-NOTE" label="First Public Interest Group Note" data-status="Interest Group Note">First
Public Interest Group Note</option>
<option value="IG-NOTE" label="Interest Group Note">Interest Group Note</option>
<option value="FPWG-NOTE" label="First Public Working Group Note" data-status="Working Group Note">First
Public Working Group Note</option>
<option value="WG-NOTE" label="Working Group Note">Working Group Note</option>
</optgroup>
</select>
</p>
<!-- Disabled publication of REC with echidna for now -->
<ul id='echidna-selection' style="margin-left: 3em" data-profile="WD|WG-NOTE|IG-NOTE|CR" data-cr="draft|snapshot" data-rec="editorial|candidate-corrections|candidate-additions">
<li style="list-style: none">
<input type="checkbox" id="echidna-checkbox" name="echidna-checkbox" />
<label for="echidna-checkbox">With the <a href="https://github.com/w3c/echidna/wiki">W3C automatic publishing
system</a>
</label>
</li>
</ul>
<ul id='draft-options' style="margin-left: 3em" data-profile="FPWD|WD">
<li style="list-style: none" data-profile="WD">
<input type="checkbox" id="returning-checkbox" name="returning-checkbox" />
<label for="returning-checkbox">Returning to a Working Draft <a
href='https://www.w3.org/2023/Process-20231103/#revising-wd'>for further work</a>
</label>
</li>
<li style="list-style: none">
<input type="checkbox" id="informativeOnly-checkbox" name="informativeOnly-checkbox" />
<label for="informativeOnly-checkbox">Not intended to become a normative Recommendation
</label>
</li>
</ul>
<ul id='cr-options' style="margin-left: 3em" data-profile="CR">
<li style="list-style: none">
<input type="radio" id="cr-new" name="cr" value="new" checked="checked" />
<label for="cr-new">Previously published as a Working Draft or returning from Proposed Recommendation</label>
</li>
<li style="list-style: none">
<input type="radio" id="cr-draft" name="cr" value="draft" />
<label for="cr-draft">Updating as a Candidate Recommendation Draft</label>
</li>
<li style="list-style: none">
<input type="radio" id="cr-snapshot" name="cr" value="snapshot" />
<label for="cr-snapshot">Updating as a Candidate Recommendation Snapshot</label>
</li>
</ul>
<p style='margin-left: 2em' data-profile="CR" data-cr='new'><strong>Note:</strong> The first Candidate
Recommendation publication after verification of a transition request is also considered a Candidate Recommendation
Snapshot.</p>
</p>
<ul id='pr-options' style="margin-left: 3em" data-profile="PR">
<li style="list-style: none;display: none">
<input type="radio" id="pr-new" name="pr" value="new" checked="checked" />
<label for="pr-new">Proposed by an active Working Group</label>
</li>
</ul>
<ul id='rec-options' style="margin-left: 3em" data-profile="REC">
<li style="list-style: none">
<input type="radio" id="rec-new" name="rec" value="new" checked="checked" />
<label for="rec-new">Previously published as a Proposed Recommendation</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-editorial" name="rec" value="editorial" />
<label for="rec-editorial">Publishing an existing Recommendation with editorial changes</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-candidate-corrections" name="rec" value="candidate-corrections" />
<label for="rec-candidate-corrections">Publishing a Recommendation with candidate corrections (substantive
changes)</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-candidate-additions" name="rec" value="candidate-additions" />
<label for="rec-candidate-additions">Publishing a Recommendation with candidate additions (new features)</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-proposed-corrections" name="rec" value="proposed-corrections" />
<label for="rec-proposed-corrections">Publishing a Recommendation with proposed corrections (substantive
changes)</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-proposed-additions" name="rec" value="proposed-additions" />
<label for="rec-proposed-additions">Publishing a Recommendation with proposed additions (new features)</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-substantive" name="rec" value="substantive" />
<label for="rec-substantive">Incorporating proposed corrections (substantive changes) into an existing
Recommendation</label>
</li>
<li style="list-style: none">
<input type="radio" id="rec-features" name="rec" value="features" />
<label for="rec-features">Incorporating proposed additions (new features) into an existing
Recommendation</label>
</li>
<li style="list-style: none">
<p>You <em class="rfc2119">may</em> also follow <a href="?profile=CR&cr=rec-update">Candidate
Recommendation</a> for substantive corrections</p>
</li>
<li style="list-style: none">
<p>We allow some <strong>in place modifications</strong> of Recommendations, including markup changes. See <a
href='https://www.w3.org/2003/01/republishing/'>In-place modification of W3C Technical Reports</a>.</p>
</li>
</ul>
<ul id='fp-note-options' style="margin-left: 3em" data-profile="FPWG-NOTE|FPIG-NOTE">
<li style="list-style: none">
<input type="radio" id="notehistory-first" name="notehistory" value="first" checked="checked" />
<label for="notehistory-first">Chartered to be a group Note, never before published, group not closing</label>
</li>
<li style="list-style: none">
<input type="radio" id="notehistory-none" name="notehistory" value="none" />
<label for="notehistory-none">Chartered to be a group Note and previously published as a Working Draft, group
not closing</label>
</li>
<li style="list-style: none">
<input type="radio" id="notehistory-notchartered" name="notehistory" value="notchartered" />
<label for="notehistory-notchartered">Not chartered to be a group Note, group not closing</label>
</li>
<li style="list-style: none">
<input type="radio" id="notehistory-closure" name="notehistory" value="closure" />
<label for="notehistory-closure">Publication as a group Note since group closing</label>
</li>
</ul>
<p>Not sure what's your next step? Try our <a href='https://w3c.github.io/transitions/nextstep.html'>step finder</a>
and look at <a href="https://w3c.github.io/spec-releases/milestones/">milestones calculator</a>.</p>
</form>
<h2 id="sotd">About This Document</h2>
<p>This resource describes the internal W3C Technical Report
publication processes. A <a href="details">companion document</a> provides
more information about roles involved in these processes and
interactions with the W3C Communications Team.</p>
<div data-profile="WD|FPWD|CR|PR|PR-OBSL|PR-RSCND|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND">
<h2 id="steps">Steps for
<span data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-rec='new'
data-cr="new">transition to</span>
<span data-profile="CR|REC" data-cr='snapshot' data-rec='substantive|features'>an update request for a</span>
<span data-profile="WD|WG-NOTE|CR|REC|DISC" data-cr="draft"
data-rec='editorial|candidate-corrections|candidate-additions|proposed-corrections|proposed-additions'>publication of a</span>
<span data-profile="IG-NOTE">publication of an</span>
<span class="label-name">LABEL</span>
<span data-profile="CR" data-cr="snapshot">Snapshot</span>
<span data-profile="CR" data-cr="rec-update">(intended to update a Recommendation)</span>
<span data-profile="CR" data-cr="draft">Draft</span>
<span data-profile="REC" data-rec="candidate-corrections">(with candidate corrections)</span>
<span data-profile="REC" data-rec="candidate-additions">(with candidate additions)</span>
<span data-profile="REC" data-rec="proposed-corrections">(with proposed corrections)</span>
<span data-profile="REC" data-rec="proposed-additions">(with proposed additions)</span>
<span data-profile="REC" data-rec="editorial">(with editorial changes)</span>
<span data-profile="REC" data-rec="substantive">(incorporating proposed corrections)</span>
<span data-profile="REC" data-rec="features">(incorporating proposed additions)</span>
</h2>
<p>
<span data-profile="FPWD|CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND"
data-cr="new|snapshot|snapshot" data-rec="new|candidate-corrections|candidate-additions|proposed-corrections|proposed-additions|substantive|features">
Once the Process Document <a id="reqs-adv">requirements for the transition to
<span class="label-name">LABEL</span></a> have been satisfied
(see
<span class="procdocsection" data-profile="FPWD"><a
href="https://www.w3.org/2023/Process-20231103/#first-wd">section 6.3.5</a></span>
<span class="procdocsection" data-profile="CR" data-cr="new"><a
href="https://www.w3.org/2023/Process-20231103/#transition-cr">section 6.3.7</a></span>
<span class="procdocsection" data-profile="CR" data-cr="snapshot"><a
href="https://www.w3.org/2023/Process-20231103/#publishing-crrs">section 6.3.8.1</a></span>
<span class="procdocsection" data-profile="PR"><a
href="https://www.w3.org/2023/Process-20231103/#transition-pr">section 6.3.9</a></span>
<span class="procdocsection" data-profile="REC" data-rec="substantive|features"><a
href="https://www.w3.org/2023/Process-20231103/#change-review">section
6.3.11.5</a> and <a href="https://www.w3.org/2023/Process-20231103/#update-requests">section 6.3.4</a></span>
<span class="procdocsection" data-profile="REC" data-rec="candidate-corrections"><a
href="https://www.w3.org/2023/Process-20231103/#revised-rec-substantive">section 6.3.11.3</a></span>
<span class="procdocsection" data-profile="REC" data-rec="candidate-additions"><a
href="https://www.w3.org/2023/Process-20231103/#revised-rec-features">section 6.3.11.4</a></span>
<span class="procdocsection" data-profile="REC" data-rec="new"><a
href="https://www.w3.org/2023/Process-20231103/#transition-rec">section 6.3.10</a>
or <a href="https://www.w3.org/2023/Process-20231103/#deactivation">section 6.3.12.4</a> for restoring a
<em>Recommendation</em></span>
<span class="procdocsection" data-profile="PR-OBSL|PR-RSCND"><a
href="https://www.w3.org/2023/Process-20231103/#deactivation">section 6.3.12.4</a></span>
<span class="procdocsection" data-profile="OBSL|RSCND"><a
href="https://www.w3.org/2023/Process-20231103/#rec-rescind">section 6.3.12.4</a></span>),
W3C follows the steps described below to complete the transition.</span>
<span data-profile="WD">
Once the Group determined that the requirements of <span class="procdocsection"><a
href="https://www.w3.org/2023/Process-20231103/#revising-wd">section 6.3.6</a></span> apply, the W3C follows
the steps described below to update a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="REC" data-rec="editorial">
Once the Group, or the <a href="details#MaintainerContact">Maintainer Contact</a>, determined that the requirements of <span class="procdocsection"><a
href="https://www.w3.org/2023/Process-20231103/#revised-rec-editorial">section 6.3.11.2</a></span> apply, the W3C follows
the steps described below to update a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="CR" data-cr="draft">
Once the Group determined that the requirements of <span class="procdocsection"><a
href="https://www.w3.org/2023/Process-20231103/#publishing-crud">section 6.3.8.2</a></span> have been
satisfied, the Working Group follows the steps described below to publish a
<span class="status-name">STATUS</span>.
</span>
<span data-profile="FPIG-NOTE|FPWG-NOTE">
W3C follows the steps described below for transition to a
First Public
<span class="status-name">STATUS</span>.
</span>
These steps are
grouped by theme. They are not strictly ordered; in practice, some
steps are completed in parallel. For instance, groups often manage
the transition request/meeting steps
in parallel with the publication request steps.
</p>
<p class="internetmediatype" data-profile="FPWD|CR|PR|REC" data-rec="new|substantive|features"
data-cr="new|snapshot">
<strong>Note:</strong> If your specification involves (or updates) an Internet
Media Type, before the transition to
<span data-profile="FPWD">First Public</span>
<span class="status-name">STATUS</span>, see also <cite><a
href="https://www.w3.org/2020/01/registering-mediatypes.html">How to Register
an Internet Media Type for a W3C Specification</a></cite>
<span class="mediatypespecifics" data-profile="FPWD">to review the entire Internet Media Type
registration process.</span>
<span class="mediatypespecifics" data-profile="WD">for information about
what you should do several months <strong>before</strong> advancing
to Candidate Recommendation.</span>
<span class="mediatypespecifics" data-profile="CR" data-cr="new|snapshot">for information
about
alerting the W3C liaisons to the
IETF so that they may request formal review and approval by the
IESG.</span>
<span class="mediatypespecifics" data-profile="PR|REC">for information about
how the W3C liaisons to the IETF track the registration process.</span>
</p>
<p class="xpointerregistry" data-profile="CR" data-cr="new|snapshot">
<strong>Note:</strong> If your specification defines (or updates) an XPointer
Scheme, before the transition to <span class="status-name">STATUS</span>, please register the scheme in the <a
href="https://www.w3.org/2005/04/xpointer-schemes/">W3C XPointer Scheme
Registry</a>.
</p>
<dl style="margin-left: 0">
<dt data-profile="CR" data-cr="new|snapshot">Negotiation of Review Schedule</dt>
<dd class="negotiatereview" data-profile="CR" data-cr="new|snapshot">
<ul>
<li>
The Chair negotiates the <a href="https://www.w3.org/2023/Process-20231103/#wide-review">wide review</a>
schedule with the Chairs of groups with dependencies (on chairs@w3.org) <strong>before</strong> going to
<span class="status-name">STATUS</span>.
<span data-profile="CR" data-cr="new">The Group <span class="rfc2119">MUST</span> show that the
specification has received
wide review in order to move to Candidate Recommendation.</span>
<span data-profile="CR" data-cr="new">The Group <span class="rfc2119">MUST</span> show that
all horizontal <code>*-needs-resolution</code> issues have been closed by the relevant
horizontal group in the <a href='https://www.w3.org/PM/horizontal/'>horizontal group's tracker</a>
in order to publish the <span class="status-name">STATUS</span>.</span>
<span data-profile="CR" data-cr="snapshot">The Group <span class="rfc2119">MUST</span> show that any
horizontal <code>*-needs-resolution</code> issues have been acknowledged in order to publish
the <span class="status-name">STATUS</span>.</span>
<span data-profile="CR" data-cr="snapshot">The Group <span class="rfc2119">MUST</span> show that the changes
have received wide review in order to publish the <span class="status-name">STATUS</span>.</span>
See the <a href="https://www.w3.org/Guide/documentreview">considerations, guidelines and best practices</a>
that groups should follow to get early and wide review of a document.
</li>
</ul>
</dd>
<dt data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND" data-rec='new'
data-cr="new" data-notehistory="notchartered|first">Transition request</dt>
<dt data-profile="CR|REC" data-cr="snapshot" data-rec="substantive|features">Update request</dt>
<dd data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND"
data-cr="new" data-rec='new' data-notehistory="notchartered|first">
<ul>
<li id="obs-webreqmail" data-profile="PR-OBSL|PR-RSCND" data-notehistory="notchartered|first">If an individual
made a request to the relevant Working Group, or the TAG (using <a
href="https://github.com/w3ctag/obsoletion/issues">w3ctag/obsoletion</a>) if such a group does not exist,
to <span data-profile="PR-OBSL">obsolete or to supersede</span><span data-profile="PR-RSCND">rescind</span>
a Recommendation, <strong>and</strong> the request was not answered within 90 days, the individual should
send his request to webreq@w3.org, cc'ing plh@w3.org, www-archive@w3.org.</li>
<li id="transreqmail" class="transitionreq"
data-profile="FPWD|FPWG-NOTE|FPIG-NOTE|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-rec="new"
data-cr="new|snapshot" data-notehistory="notchartered|first">
<span class="transwhen" data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND"
data-cr="new|snapshot">At least one week prior to an expected
decision from or <a href="#team-mtg">meeting with the Team</a>, the</span>
<span class="transwhen" data-profile="FPWD|FPWG-NOTE|FPIG-NOTE"
data-notehistory="notchartered|first">The <a
href="details#DocContact">Document Contact</a>
<span class="transwho" data-profile="FPWD|FPWG-NOTE|CR|PR|PR-OBSL|PR-RSCND"
data-cr="new|snapshot" data-notehistory="notchartered|first">
creates a <a href="#transreq">transition request</a> in <a
href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>.
<span data-profile="CR" data-cr="snapshot" data-echidna='true'>For the purpose of the automatic publishing
system, it's <strong>important</strong> that the title of the issue ends with the shortname of your
specification, thus you will need one single issue for each specification.</span>
<span data-profile="FPWD|FPWG-NOTE" data-notehistory="notchartered|first"><strong>Note:</strong>
For the TAG, no First Public Working Draft transition request is required; the request is assumed to be
approved by the Team.
</span>
</span>
<span class="transwho" data-profile="REC|OBSL|RSCND">
sends a <a href="#transreq">transition request</a> to
the Team: ralph@w3.org, plh@w3.org, cc'ing ylafon@w3.org,
w3t-comm@w3.org. An issue is also created in <a
href='https://github.com/w3c/transitions/issues'>w3c/transitions</a> (for tracking purposes).
</span>
<span>A <a href="https://lists.w3.org/Archives/Public/public-transition-announce/">public archive of
transition requests</a> is available (since October 2019).</span>
</li>
<li class="transitionmtg" data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND"
data-cr="new|snapshot">
Following an initial review by the Team, the <a
href="details#DocContact">Document Contact</a>
<span class="rfc2119">MAY</span> be asked to organize a <a href="#dir-mtg">transition meeting
with the Team</a> to discuss the request.
</li>
<li class="transitionreq-approval"
data-profile="FPWD|CR|PR|PR-OBSL|PR-RSCND|FPWG-NOTE|FPIG-NOTE|REC|OBSL|RSCND"
data-cr="new|snapshot" data-notehistory="notchartered|first">
<span class="transitionreq-approvalwho" data-profile="FPWD|FPWG-NOTE|FPIG-NOTE"
data-notehistory="notchartered|first">
The <span data-profile="FPWD|FPWG-NOTE">Project Management</span>
<span data-profile="FPIG-NOTE">Industry or Strategy</span> Lead approve the transition request.
The Lead <span class="rfc2119">MAY</span> ask the
CEO (or someone assigned by the CEO) to take responsibility for approving the transition
request.
</span>
<span class="transitionreq-approvalwho" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND"
data-cr="new|snapshot">
The Team verifies the transition request.
</span>
<span data-profile="CR|PR">Approvals are expected to appear as an issue comment <a
href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition
approved."</a> in <a href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href='https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40'>Awaiting
Publication</a>' will need to be set</span>.</span>
<span class="transitionreq-approvalwho-when" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND"
data-cr="new|snapshot">
In most cases the decision to approve the transition is made on Fridays.
</span>
</li>
</ul>
</dd>
<dd data-profile="CR|REC" data-cr="snapshot" data-rec='substantive|features'>
<ul>
<li>
The <a href="details#DocContact">Document Contact</a> issue an <a
href='#updaterequest'>update request</a>
in <a href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>, if there are substantive changes
other than to remove features explicitly identified as at risk.
</li>
<li>if the only substantive changes are to remove features explicitly identified as at risk, there is no need
for Team's approval.
<li>
If the <a href='#transreq'>update request</a> satisfies the criteria for <a
href='https://www.w3.org/2023/Process-20231103/#streamlined-update'>Streamlined Publication Approval</a>,
the Team automatically grants the request without formal review.
<span data-profile="CR|PR">Automatic approvals are expected to appear as an issue comment <a
href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition approved
automatically."</a> in <a href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href='https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40'>Awaiting
Publication</a>' will be set</span>.</span>
</li>
<li>
If the <a href='#transreq'>update request</a> does not satisfy the criteria for <a
href='https://www.w3.org/2023/Process-20231103/#streamlined-update'>Streamlined Publication Approval</a>,
the Team may approve the request after review.
<span data-profile="CR|PR">Approvals are expected to appear as an issue comment <a
href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L31">"Transition
approved."</a> in <a href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>
<span data-profile="CR" data-cr="snapshot" data-echidna="true">and
the label '<a href='https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L40'>Awaiting
Publication</a>' will need to be set</span>.</span>
<span class="transitionreq-approvalwho-when" data-profile="CR|PR|REC|OBSL|RSCND|PR-OBSL|PR-RSCND"
data-cr="new|snapshot">
In most cases the decision to approve the transition is made on Fridays.
</li>
</ul>
</dd>
<dt data-profile="FPWD|CR|PR|FPIG-NOTE|FPWG-NOTE|WD|CR|WG-NOTE|DISC|IG-NOTE|REC|OBSL|RSCND">Publication Planning</dt>
<dd class="docpreparation" data-profile="WD|CR|WG-NOTE|IG-NOTE|REC" data-cr="draft|snapshot" data-rec="editorial|candidate-corrections|candidate-additions" data-echidna="true">
<ul>
<li class="mailinglist-prep" data-profile="REC">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived github repository
available for comments.
</li>
<li>The <a href="details#DocContact">Document Contact</a> prepares the
document in accordance with <a href="https://www.w3.org/pubrules/">pubrules</a> (use the "Echidna-ready"
check).
</li>
<li data-profile="WG-NOTE|IG-NOTE">
If the publication is the result
of stopping work on a specification, the <a
href="details#DocContact">Document Contact</a>
alerts the
<a href="details#Webmaster">Webmaster</a> at webreq@w3.org,
optionally cc'ing w3c-archive@w3.org (which has a Member-visible archive).
</li>
</ul>
</dd>
<dd class="docpreparation" data-profile="WD|WG-NOTE|DISC|IG-NOTE|FPWD|CR|PR|REC|OBSL|RSCND|FPWG-NOTE|FPIG-NOTE"
data-echidna="false">
<ul>
<li class="mailinglist-prep" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived place (github or mailing list)
available for comments; (for mailing list, the Team Contact uses the <a
href="https://www.w3.org/Systems/Mail/ListRequest">mailing list request
form</a>).</li>
<li id="edrec-webreqmail" data-profile="REC" data-rec="editorial">If an individual made a request to the
relevant Working Group, or the <a href="details#MaintainerContact">Maintainer Contact</a>, to update a
Recommendation, <strong>and</strong> the request was not answered within 90 days, the individual should
create a <a href="#transreq">transition request</a> in <a
href='https://github.com/w3c/transitions/issues'>w3c/transitions</a> to draw attention.</li>
<li class="mailinglist-prep" data-profile="REC">
The <a href="details#DocContact">Document Contact</a> ensures that
there is a public archived github repository
available for comments.
</li>
<li>The <a href="details#DocContact">Document Contact</a> prepares the
document in accordance with <a href="https://www.w3.org/pubrules/">pubrules</a> and develops a proposed
<a href="#schedule-pubreq">publication schedule</a>, taking into
account possible <a href="https://www.w3.org/Guide/#current">publishing moratoria</a>. The
<a href="#title-page-date">title page date</a>
is chosen based on the anticipated publication schedule.
</li>
<li>Before sending the publication request, the Team Contact <span class="rfc2119">SHOULD</span> install the
document in its final
location. The <a href="details#DocContact">Document
Contact</a> <span class="rfc2119">MAY</span> request publication of a
document that is not yet installed at its final location, but in this
case <span class="rfc2119">MUST</span> provide installation
instructions to the Webmaster.
If a document to be published consists of more than one HTML
file (i.e., there are style sheets, schemas, etc.), all
materials <span class="rfc2119">MUST</span>
be made available to the Webmaster from a single
directory (which may include subdirectories).
</li>
<li id="pubreqmail">
The <a href="details#DocContact">Document Contact</a> sends a <a
href="#pubreq">publication request</a> to the
<a href="details#Webmaster">Webmaster</a> at webreq@w3.org,
optionally cc'ing w3c-archive@w3.org (which has a Member-visible archive).
See below for details about
<a href="#title-page-date">scheduling a publication</a>, and specifically requirements about advance notice
to the Webmaster.
<span data-profile="FPWG-NOTE|WG-NOTE|DISC|IG-NOTE" data-notehistory="none|closure">
If the publication is the result
of stopping work on a specification, the <a
href="details#DocContact">Document Contact</a>
alerts the
<a href="details#Webmaster">Webmaster</a> as well.
</span>
</li>
</ul>
</dd>
<dt class="listprep" data-profile="PR|PR-OBSL|PR-RSCND">Form and Announcement Preparation</dt>
<dt class="listprep" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|WD|CR|OBSL|RSCND|REC" data-returning="true"
data-cr="new|snapshot" data-notehistory="first"
data-rec="new|proposed-corrections|proposed-additions|substantive|features">Announcement Preparation</dt>
<dd data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|WD|CR|REC|OBSL|RSCND|PR|PR-OBSL|PR-RSCND"
data-cr="new|snapshot" data-notehistory="first"
data-rec="new|proposed-corrections|proposed-additions|substantive|features">
<ul>
<li class="transannc-draft" data-profile="WD" data-returning="true">
The
<a href="details#DocContact">Document Contact</a> sends a draft <a
href="#trans-annc">transition announcement</a>
to the Communications Team at w3t-comm@w3.org, which explains why the document was returned for further
work.
</li>
<li class="reviewform-prep" data-profile="PR|PR-OBSL|PR-RSCND|REC" data-rec="proposed-corrections|proposed-additions">
The Team Contact builds a
<span class="status-name">STATUS</span>
<a href="https://www.w3.org/2002/09/wbs/33280/factory">review
form</a> that the Project Manager reviews for correctness. The Team Contact ensures that there is a
mailing list with
a Team-only archive available for AC Representative comments; this list
is cited from the review form.
<span class="reviewform-prep2" data-profile="PR">
<strong>Note:</strong>
At the current time, WBS review forms are generated from
installed documents, but before the Webmaster completes
publication.</span>
</li>
<li class="transannc-draft" data-profile="CR|PR|REC|PR-OBSL|PR-RSCND|OBSL|RSCND"
data-cr="new|snapshot">The
<a href="details#DocContact">Document Contact</a> sends a draft <a
href="#trans-annc">transition announcement</a>
to the Communications Team at w3t-comm@w3.org.
<span data-profile="CR" data-cr="new">If the publication is the result
of <a href="https://www.w3.org/2023/Process-20231103/#revising-wd">returning a document to a Working
Group for further work</a>, the announcement
explains why the document was returned for further work.</span>
</li>
<li data-profile="CR" data-cr="snapshot" data-echidna="true">The Communications Team
approves the draft using an issue comment
<a href="https://github.com/w3c/echidna/blob/master/lib/transition-checker.js#L32">"Draft transition
approved"</a>
in <a href='https://github.com/w3c/transitions/issues'>w3c/transitions</a>
</li>
</ul>
</dd>
<dt class="transition-announcement" data-profile="FPWD|FPIG-NOTE|FPWG-NOTE|CR|PR|REC|OBSL|RSCND"
data-cr="new" data-notehistory="first"
data-rec="new|proposed-corrections|proposed-additions|substantive|features">Publication and Transition Announcement</dt>
<dt class="transition-announcement" data-profile="CR" data-cr="snapshot">Publication and Update Announcement</dt>
<dt class="transition-announcement" data-profile="WD|WG-NOTE|DISC|IG-NOTE|FPIG-NOTE|FPWG-NOTE|CR|REC" data-cr="draft"
data-notehistory="none|notchartered|closure"
data-rec="editorial|candidate-corrections|candidate-additions">Publication</dt>
<dt class="transition-announcement" data-profile="PR-OBSL|PR-RSCND">Transition Announcement</dt>
<dd>
<ul>
<li class="publication-announcement" data-profile="WD|FPWD|CR|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE|REC"
data-rec="editorial|candidate-corrections|candidate-additions"
data-echidna="false">The Webmaster completes <a href="#publication">publication</a> and notifies the Chair
and Team Contact of publication, cc'ing webreq@w3.org<span
data-profile="FPWD|CR|WG-NOTE|DISC|IG-NOTE|FPWG-NOTE|FPIG-NOTE" data-cr="new|snapshot">
and w3t-comm@w3.org</span>.
</li>
<li class="publication-announcement" data-profile="WD|CR|REC|WG-NOTE|IG-NOTE" data-cr="draft|snapshot"
data-rec="editorial|candidate-corrections|candidate-additions"
data-echidna="true">The <a href="details#DocContact">Document
Contact</a>
publishes the document using the <a href="https://github.com/w3c/echidna/wiki">W3C automatic system</a>.
</li>
<li class="publication-announcement" data-profile="CR|PR|REC|OBSL|RSCND"
data-cr="new|snapshot" data-echidna="false" data-rec="new|proposed-corrections|proposed-additions|substantive|features">
After coordination with the Communications Team on the transition
announcement timing (especially those accompanied
by press releases; see more about
<a href="details#commteam">interactions with the
Communications Team</a>), the Webmaster completes <a href="#publication">publication</a> and notifies the
person who
sent the request, cc'ing webreq@w3.org and w3t-comm@w3.org.
Publication <span class="rfc2119">SHOULD</span> precede the transition announcement by
only a small amount of time.
</li>
<li class="trans-announcement" data-profile="FPWD">
The W3C Communications Team makes an
announcement on the <a href="https://www.w3.org/">W3C home page</a>.
</li>
<li class="trans-announcement" data-profile="WD" data-returning="true">
The W3C Communications Team sends the <a href="#trans-annc">transition announcement</a> to
w3c-ac-members@w3.org and chairs@w3.org.
</li>
<li class="trans-announcement" data-profile="WD" data-returning="false">
Since September 2015, the Communications Team no longer posts homepage news for regular WDs, unless
explicitely requested.
</li>
<li class="trans-announcement" data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND"
data-cr="new|snapshot" data-rec="new|proposed-corrections|proposed-additions|substantive|features">
The W3C Communications Team sends the
<a href="#trans-annc">transition announcement</a>
to w3c-ac-members@w3.org
<span data-profile="CR|PR|PR-OBSL|PR-RSCND|REC|OBSL|RSCND" data-cr="new|snapshot">and
chairs@w3.org</span>
<span data-profile="CR|PR|REC" data-cr="new|snapshot">and on the <a
href="https://www.w3.org/">W3C home page</a></span>.
<span data-profile="PR">The Advisory Committee review is started.</span>
<span data-profile="REC">The Call for Exclusions and the Advisory Committee review are started.</span>
</li>
<li class="trans-announcement" data-profile="CR" data-cr="snapshot">
The W3C Communications Team sends the
<a href="#trans-annc">update announcement</a>
to chairs@w3.org and on the <a href="https://www.w3.org/">W3C home page</a>.
</li>
<li class="trans-announcement" data-profile="CR|PR|PR-OBSL|PR-RSCND" data-cr="new|snapshot"
data-pr="new" data-echidna="false">The Chair or Team Contact(s) <span class="rfc2119">SHOULD</span> forward
the announcement to the Working
Group's public mailing list <strong>taking caution</strong> not to
send any Member-confidential information to a public list.</li>
<li class="trans-announcement" data-profile="CR" data-cr="snapshot" data-echidna="true">The
<a href="details#DocContact">Document Contact</a> <span
class="rfc2119">SHOULD</span> forward the announcement to the Working
Group's public mailing list.
</li>
<li class="trans-announcement" data-profile="REC" data-rec="new|substantive|features">The Team
Contact <span class="rfc2119">SHOULD</span> forward the announcement to the appropriate public forum
<strong>taking caution</strong> not to
send any Member-confidential information to a public list.</li>
</ul>
</dd>
</dl>
<p data-profile="WG-NOTE|IG-NOTE">
<strong>Note:</strong> Instructions for publication of
an Ordinary
<span class="status-name">STATUS</span>
are included for convenience even though
this is not a <a href="https://www.w3.org/2023/Process-20231103/#rec-track">Recommendation
Track transition</a> as defined in the W3C Process.
</p>
<p data-profile="PR-OBSL|PR-RSCND">
<strong>Note:</strong>
<span class="status-name">STATUS</span>
is not a <a href="https://www.w3.org/2023/Process-20231103/#maturity-stages">maturity stage</a> defined in the <a
href="https://www.w3.org/2023/Process-20231103/">W3C Process</a> but is described as a proposal before the next
step.
</p>
<hr />
<div id='adv-reqs'>
<div data-profile='FPWD|CR|PR|REC' data-cr='new' data-rec='new'>
<h2 id='transition-reqs'>Transition Requirements for <span class="status-name">STATUS</span></h2>
<p data-profile='REC' data-rec='new'>The decision to advance a document to <a data-link-type="dfn"
href="https://www.w3.org/2023/Process-20231103/#RecsW3C" id="ref-for-RecsW3C">Recommendation</a> is a
<a data-link-type="dfn" href="https://www.w3.org/2023/Process-20231103/#def-w3c-decision"
id="ref-for-def-w3c-decision">W3C Decision</a>.
</p>
<p>The <span data-profile='FPWD|CR|PR' data-pr='new' data-cr='new|draft|snapshot'>Working
Group</span><span data-profile='CR|PR|REC' data-cr='rec-amended' data-pr='rec-amended'>W3C</span>:</p>
<ul>
<li> <em class="rfc2119">must</em> record the <span data-profile='FPWD|CR|PR|REC' data-pr='new'
data-cr='new|draft|snapshot'>group’s</span><span data-profile='CR|PR' data-cr='rec-amended'
data-pr='rec-amended'>individual(s)</span> decision to request advancement.
<p class='note'>Provide a link to meeting minutes, github issues, or email announcing the decision.</p>
<p data-profile='REC' class='note'>For a Recommendation, you may reuse the group's decision to move to
Proposed Recommendation.</p>
</li>
<li> <em class="rfc2119">must </em> obtain <a data-link-type="dfn"
href="https://www.w3.org/2023/Process-20231103/#team" id="ref-for-def-Team">Team</a>
verification.
<p class='note'>Submit a <a href="https://github.com/w3c/transitions/issues">transition request</a>.</p>
</li>
<li data-profile='CR' data-cr='new|draft|snapshot'> <em class="rfc2119 ">must</em> publicly
document all new features
(<a href="https://www.w3.org/2023/Process-20231103/#class-4">class 4 changes</a>) to the
technical report
since the previous publication.
<p class="note">Include a link to a change log where new features are highlighted, highlight them in the
Status of the Document. </p>
</li>
<li data-profile='CR' data-cr='rec-amended'> <em class="rfc2119 ">must not</em> contain new features
(<a href="https://www.w3.org/2023/Process-20231103/#class-4">class 4 changes</a>) to the
technical report
since the Recommendation.
</li>
<li data-profile='CR'> <em class="rfc2119">must</em> publicly document if other substantive changes
(<a href="https://www.w3.org/2023/Process-20231103/#class-3">class 3 changes</a>) have been made,
and <em class="rfc2119">should</em> document the details of such changes.
<div class="note">
<ul>
<li>For example, include a link to a change log where important changes are highlighted. </li>
<li>If this specification is a revision of a previous Recommendation, does the document clearly state
the
relation of this version to the previous one? For instance, does it obsolete or supersede a previous
Recommendation? Where is this stated (e.g., the status section)? Does the specification explain
whether
authors should create content according to the previous or current version? Does the specification
explain
whether processors should continue to process content according to the previous Recommendation?</li>
<li>If there will be two Recommendations of different major revision numbers, does the newer
specification explain the relationship?</li>
</div>
</li>
<li data-profile='CR|PR|REC'> <em class="rfc2119">should</em> publicly document if <a data-link-type="dfn"
href="https://www.w3.org/2023/Process-20231103/#class-2" id="ref-for-editorial-change">editorial
changes</a> have been made,
and <em class="rfc2119">may</em> document the details of such changes.
</li>
<li data-profile='CR|PR|REC' data-cr='new|draft|snapshot'> <em class="rfc2119">must</em> <a
data-link-type="dfn" href="https://www.w3.org/2023/Process-20231103/#formally-addressed"
id="ref-for-formally-addressed">formally address</a> all issues
raised about the document since the previous <a
href="https://www.w3.org/2023/Process-20231103/#maturity-levels">maturity level</a>.
<div class='note'>
<ul>
<li>Include a link to an issues list, such as GitHub issues, that indicates that the group has been
responsive to reviewers who have raised issues since the previous transition. The Team's
expectations are that, as a document advances, there will be an increasingly precise record of how it
has formally addressed each issue.</li>
<li>For changes in the issues list since the previous transition:
<ul>
<li>Highlight issues where the Group has declined to make a change, with rationale. See also <a